CircRules: Difference between revisions

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===Checkout Limits===
===Checkout Limits===
Patrons (except INSTITUTE) are allowed 99 checkouts of any type. Exceptions are:
Patrons (except INSTITUTE, ONLINE, and NEIGHBOR) are allowed 99 checkouts at a time. 
 
===Hold Limits===
For our physical items, patrons are allowed 50 holds at a time.  While disallowed previously, holds are now allowed on MSU owned items as of May 2025<ref>Per Karim Khan email ''MSU collection'', Thu 5/29/2025 3:56 PM</ref>.
 
===Circulation Rules by Item Type===
 
Our more common Circ Rules are listed on our [http://www.mfrl.org/catalog.php?catmenu=circpolicy website].
 
MICRO (Microfilms), SOFTWARE, and REFBOOK (Reference Books) Item Types do not circulate
 
Items have two renewals unless specified.


{| class="wikitable" style="margin-left: auto; margin-right: auto; border: none;"
{| class="wikitable" style="margin-left: auto; margin-right: auto; border: none;"
|+ Circulation Limits
! Item Type !! Limit !! scope="col" width="200" | Description (Examples) !! Days !! Renewable !! scope="col" width="200" | Notes
! Item Type
|-
! Description
! 3DOBJECT
! Limit
| align="right"|1 || Non-Traditional Items (Ukuele, Vision aid magnifier) || align="right"|21 || ||
|-
! J-3DOBJECT
| align="right"|1  || Non-Traditional Items (Stuffed Animals) || align="right"|7 ||  || No longer any age restriction<ref>3DOBJECT (J- and regular) were set up to be adult only (no Juvenile card checkout allowed).  This directive was later reverted.  See Sarah Pahl emails ''RE: Stuffed animals for checkout'', November 7, 2017; ''RE: Editing of Item TOY at circ desk'', Mon February 11, 2019.
</ref>
|-
! BACKPACK
|  || (Virginia State Parks, Mill Mountain Zoo, and New River Land Trust backpacks) || align="right"|14 ||  ||
|-
! BOARDBOOK
|  || Boardbooks || align="right"|21 ||  || ''None ever existed?''
|-
! J-BOARDBK
|  || Juvenile Boardbooks || align="right"|21 ||  ||
|-
! BOOK
|  || Books! || align="right"|21 ||  ||
|-
! NEWBOOK
|  || New Adult Fiction || align="right"|14 ||  ||
|-
! J-BOOK
|  || Juvenile Books || align="right"|21 ||  ||
|-
! BK-CD
|  || Book with CD || align="right"|21 ||  ||
|-
! J-BK-CD
|  || Juvenile Book with CD || align="right"|21 ||  ||
|-
! CD
|  || Books on CD || align="right"|21 ||  ||
|-
! J-CD
|  || Juvenile Books on CD || align="right"|21 ||  ||
|-
! CD-MP3
|  || Books on CD || align="right"|21 || || ''No longer in use as of 01/2023''
|-
! J-CD-MP3
|  || Juvenile Books on CD || align="right"|21 || || ''No longer in use as of 01/2023''
|-
! CD-MUSIC
|  || Music CDs || align="right"|14 ||  ||
|-
! J-CD-MUSIC
|  || Juvenile Music CDs || align="right"|14 ||  ||
|-
! DVD
| align="right"|20 || Adult DVDs || align="right"|14 ||  ||
|-
|-
! DVD-NEW
! DVD-NEW
|  
| align="right"|5 || New Adult DVDs || align="right"|7 ||  ||
|align="right"|5
|-
! J-DVD
|  || Juvenile DVDs || align="right"|14 ||  ||
|-
|-
! J-DVD-NEW
! J-DVD-NEW
|New Juvenile DVDs
| align="right"|5 || New Juvenile DVDs || align="right"|7 ||  ||
|align="right"|5
|-
! Adult DVD
|
|align="right"|20
|-
|-
! EBOOK_RDR
! EBOOK_RDR
|Kindles, iPads
| align="right"|1 || Ebook Readers (Kindles) || align="right"|14 ||  ||
|align="right"|1
|-
|-
! J-3DOBJECT
! EQUIPMENT
|Stuffed Animals
| || (Cables, Extension Cords, Portable Chargers, BB Projector items) || End of the day ||  || In-Building Circ only.  The patron is billed replacement costs if not returned by the end of the following day.<ref>This is done by IT manually running a WF Template report; no notice is sent</ref> These are holdable, but only by patrons of that branch
|align="right"|1
|-
|-
! VIDEOGAME
! GAMECART
|Titles for PS3 / XBOX
| || Gaming Carts || 1 hour ||  || In-Building Circ only. These are holdable, but only by patrons of that branch
|align="right"|4
|-
|-
! GAMEDEVICE
! GAMEDEVICE
|LaunchPads, Nintendo DS3
| align="right"|1 || Handheld gaming devices (Playaways; Nintendo DS3) || align="right"|7 ||  ||
|align="right"|1
|-
|-
! TELESCOPE
! HOTSPOT
|
| align="right"|1 || Wifi Hotspots || align="right"|14 ||  ||
|align="right"|1
|-
|-
! ILL
! ILL
|
| align="right"|3 || Inter-Library Loans  || align="right"|21 || No || Per [http://www.mfrl.org/policies/204.pdf Policy 204], patrons are to have no bills and no overdue items when requesting ILLs. Use Special Due Date tool to match due date listed on the ILL bookstrip.<ref>''2023 Interlibrary Loan.pdf'' in Circulation section of Employee Manual. </ref>
|align="right"|2
|-
|-
! KIT
|  || (Science Resource Hubs, Invasive Vine Removal tools) || align="right"|21 ||  ||
|-
! J-KIT
|  || Juvenile Kit (Tough Subject backpacks; Library Connection kits; Early Literacy Curriculum kits) || align="right"|21 ||  ||
|-
! MAGAZINE
|  ||  || align="right"|14 ||  || These items don't generate LOST bills if not returned, and the [[Notice_Schedule|Notice Schedule]] is somewhat different.
|-
! PAPERBACK
|  ||  || align="right"|21 ||  || ''No longer in use?''
|-
! PASSES
|  || Passes to museums (Science Museum of Western VA, Wonder Universe) || align="right"|7 || No ||
|-
! TELESCOPE
| align="right"|1 ||  || align="right"|7 || No || Juvenile Cards can not check out this item type<ref>Per Paula Alston email ''FW: Telescope Rules'', Wed 12/21/2016 10:47 AM</ref>
|-
! VIDEOGAME
| align="right"|4 || Video Game cartridges for gaming consoles || align="right"|14 ||  ||
|}
|}


==Circ Rule Exceptions==
==Circ Rule Exceptions==
Circ Rules are listed on our [http://www.mfrl.org/catalog.php?catmenu=circpolicy website].
===By Library===
 
See ''Mobile Library Rules'', below.
The lists below are for rules and exceptions ''not'' listed there.  Items have two renewals unless specified.


===By Item Type===
===By Item Type===
'''MICRO''' (Microfilms), '''SOFTWARE''', and '''REFBOOK''' Item Types do not circulate.
None, except as noted in table above.


'''GAMECART''' has a one hour circulation period with no fines. It is a holdable item, but only by that branch (BB patrons can only hold BB Gamecart, and vice-versa).
===By User Profile===
'''INSTITUTE Patrons''' are allowed an 8 week checkout period, no renewals, and can generally checkout 150 items at a time. '''This applies to all item types except''' ILL, TELESCOPE, HOTSPOT<ref>Institutions don't get special privileges on HOTSPOT items; per Management Meeting, Tue February 11, 2020.</ref>, and items that we don't circulate outside of the buildings (Equipment, Gamecarts, etc.).  The INSTITUTEs receive limited [[Notice_Schedule|notices]].  Branches manually reconcile these accounts for unreturned items annually. While INSTITUTEs have an increased checkout limit of 150 items, they still adhere to the Item Type Checkout Limits in the chart above.


'''EQUIPMENT''' includes items such as Extension Cords and Lawn Chairs.  These items circulate until the end of the day.  There are no fines, but the patron is billed replacement costs if not returned by the end of the following day. (This is done by IT manually running a Template report derived from 3rd OD/LOST Bill report; no notice is sent)
'''MAIL''' patrons are allowed an 8 week checkout period with no renewals for all item types except ILL, TELESCOPE, HOTSPOT, and items that we don't circulate.  [https://www.mfrl.org/booksbymail.php MAIL patrons] receive the same notices as regular patrons.


'''TELESCOPE''' is a seven day checkout, with $10/day overdue fine that caps out at $70, and no renewals.  Juvenile cards can not check out this item type<sup>[[CircRules#References|2]]</sup>.
'''ONLINE''' cardholders are not allowed to check out items, and are limited to three holds.  Online patrons (only) have card numbers that begin with 30222.


'''Books by Mail''' is in progress.  This Circ Rule applies to all item types; it is regulated by the '''MAIL''' User Profile.  Currently, all items are 21-Day / $0.15 / 2 Renewals and have a three day grace period.
'''NEIGHBOR''' cardholders are allowed a maximum of three checkouts at a time, and are limited to 20 holds.


'''ILL'''s are 21-Day / $1.00 / no renewal items.  Per [http://www.mfrl.org/policies/204.pdf Policy 204], Patrons are to have no fines and no overdue items when requesting ILLs.  The nonrefundable $5 ILL Fee is due at time of ILL request, and only two ILL requests or checkouts at a time are allowed.  Please see '''''somewhere else''''' for complete ILL procedure details.  
'''BOARD''', '''RETIREDMFL''', and '''STAFF''' have the same circ rules as regular patrons. However, the [[Notice_Schedule|notice schedule]] may be different


'''BACKPACK''' items, which currently consist of Virginia State Parks backpacks, are 14-Day / $1.00. 
'''LU-''' and '''LN-''' profiles are Library Use user accounts.  The "LN-" is for Non-Recirculatable Library accounts, and the "LU-" is for accounts that will have items checked out to another patron.  "LU-" includes user accounts like "Rotation" and "Display" accounts.  All Library Use accounts' holds take precedence over other users' holds.
   
'''PASSES''' items, which currently consist of Blacksburg Children's Museum and Science Museum of Western Virginia, are 7-Day / $1.00 / no renewals.
 
'''GAMEDEVICE''' Refer to handheld gaming devices.  Currently we have only LaunchPads and one long lost Nintendo DS3.  7-Day / $1.00.
 
'''MAGAZINE''' have no overdue fines or replacement cost.  They are 14-Day checkouts.  Predue and Overdue notices are emailed, but no USPS notices are sent and no LOST billing is applied to these items.
 
'''J-3DOBJECT''' are currently only the circulating stuffed animals.  These are fine free and no age restriction<sup>[[CircRules#References|3]]</sup>. 
 
'''3DOBJECT''' is currently configured for 7-Day / $1.00 / Limit 1.  We do not currently nor have we had any of this item type<sup>[[CircRules#References|3]]</sup>.
 
===By User Profile===
'''INSTITUTIONAL Patrons''' are allowed an 8 week checkout period, have no fines, no renewals, and can generally checkout 150 items at a time instead of 99. '''This applies to all item types except''' ILL, TELESCOPE, and items that we don't circulate (including EQUIPMENT and GAMECART which don't circulate outside of the buildings).  Branches manually reconcile these accounts for unreturned items annually.  Institutions don't receive notices, except for ''2nd OD eMails - 8 day''<sup>[[CircRules#References|1]]</sup>


'''BOARD''', '''RETIREDMFL''', and '''STAFF''' have the same rules as regular patrons, except they are not billed overdue fines.  
==Mobile Library Rules==
All items checked out on the MSU (MBKMOBILE) have a circ rule of 21-Day / two renewals.
Other than the User's maximum charge limit (determined by Profile; usually 99), there are no limits on item type checkout quantities<ref>Per Karim Khan email ''RE: More Rules! (MSU)'', Wed 6/30/2021 8:51 AM</ref>.  


'''LU-''' and '''LN-''' profiles are Library Use user accounts.  The "LN-" is for Non-Recirculatable Library accounts, and the "LU-" is for accounts that will have items checked out to another patron.  "LU-" includes user accounts like "Rotation" and "Display" accounts.  All Library Use accounts' holds take precedence over other users' holds.
There are no exceptions to MSU rules.


==Fine Free Checkouts (Youth Items)==
==Fine Free Checkouts==
Teen, Juvenile, and other Youth items will not accrue fines if checked out after June 1, 2018.  This is determined by Item Type.  If an item type begins with '''J-''', it will have a Fine Free Circ Rule.  ''J-'' is used for all Youth item types (including Teen, Easy Readers, etc.).
Teen, Juvenile, and other Youth items did not accrue fines if checked out after June 1, 2018.  This was determined by Item Type.  There were exceptions, like Kits, Backpacks, Passes, and Videogames.


'''Exceptions''' These items, generally associated with Juveniles, are not fine free:
All items became fine free July 1, 2022.  All existing fines on patron accounts were removed at that time.
{| class="wikitable"
|- valign="top"
| width="50%" |
* Youth Items in the Professional Collection
* Science Resource Hub Kits
* Nature Backpacks
* Museum Passes
| width="50%" align="{{{align|left}}}" valign="{{{valign|top}}}" style="border:0"|
* Teen eBook readers
* Videogames
* Game Devices (LaunchPads)
|}


==References==
==References==
 
<references />
<sup>1</sup> Per 01/31/2017 Management Meeting
 
<sup>2</sup> Per Paula Alston email, ''RE: Telescope Rules'', December 21, 2016
 
<sup>3</sup> 3DOBJECT (J and regular) were set up to be adult only (no Juvenile card checkout allowed).  This directive was later reverted.  See Sarah Pahl emails ''RE: Stuffed animals for checkout'', November 7, 2017; ''RE: Editing of Item TOY at circ desk'', Mon February 11, 2019.

Latest revision as of 08:09, 18 June 2025

Circulation Rules

Checkout Limits

Patrons (except INSTITUTE, ONLINE, and NEIGHBOR) are allowed 99 checkouts at a time.

Hold Limits

For our physical items, patrons are allowed 50 holds at a time. While disallowed previously, holds are now allowed on MSU owned items as of May 2025[1].

Circulation Rules by Item Type

Our more common Circ Rules are listed on our website.

MICRO (Microfilms), SOFTWARE, and REFBOOK (Reference Books) Item Types do not circulate

Items have two renewals unless specified.

Item Type Limit Description (Examples) Days Renewable Notes
3DOBJECT 1 Non-Traditional Items (Ukuele, Vision aid magnifier) 21
J-3DOBJECT 1 Non-Traditional Items (Stuffed Animals) 7 No longer any age restriction[2]
BACKPACK (Virginia State Parks, Mill Mountain Zoo, and New River Land Trust backpacks) 14
BOARDBOOK Boardbooks 21 None ever existed?
J-BOARDBK Juvenile Boardbooks 21
BOOK Books! 21
NEWBOOK New Adult Fiction 14
J-BOOK Juvenile Books 21
BK-CD Book with CD 21
J-BK-CD Juvenile Book with CD 21
CD Books on CD 21
J-CD Juvenile Books on CD 21
CD-MP3 Books on CD 21 No longer in use as of 01/2023
J-CD-MP3 Juvenile Books on CD 21 No longer in use as of 01/2023
CD-MUSIC Music CDs 14
J-CD-MUSIC Juvenile Music CDs 14
DVD 20 Adult DVDs 14
DVD-NEW 5 New Adult DVDs 7
J-DVD Juvenile DVDs 14
J-DVD-NEW 5 New Juvenile DVDs 7
EBOOK_RDR 1 Ebook Readers (Kindles) 14
EQUIPMENT (Cables, Extension Cords, Portable Chargers, BB Projector items) End of the day In-Building Circ only. The patron is billed replacement costs if not returned by the end of the following day.[3] These are holdable, but only by patrons of that branch
GAMECART Gaming Carts 1 hour In-Building Circ only. These are holdable, but only by patrons of that branch
GAMEDEVICE 1 Handheld gaming devices (Playaways; Nintendo DS3) 7
HOTSPOT 1 Wifi Hotspots 14
ILL 3 Inter-Library Loans 21 No Per Policy 204, patrons are to have no bills and no overdue items when requesting ILLs. Use Special Due Date tool to match due date listed on the ILL bookstrip.[4]
KIT (Science Resource Hubs, Invasive Vine Removal tools) 21
J-KIT Juvenile Kit (Tough Subject backpacks; Library Connection kits; Early Literacy Curriculum kits) 21
MAGAZINE 14 These items don't generate LOST bills if not returned, and the Notice Schedule is somewhat different.
PAPERBACK 21 No longer in use?
PASSES Passes to museums (Science Museum of Western VA, Wonder Universe) 7 No
TELESCOPE 1 7 No Juvenile Cards can not check out this item type[5]
VIDEOGAME 4 Video Game cartridges for gaming consoles 14

Circ Rule Exceptions

By Library

See Mobile Library Rules, below.

By Item Type

None, except as noted in table above.

By User Profile

INSTITUTE Patrons are allowed an 8 week checkout period, no renewals, and can generally checkout 150 items at a time. This applies to all item types except ILL, TELESCOPE, HOTSPOT[6], and items that we don't circulate outside of the buildings (Equipment, Gamecarts, etc.). The INSTITUTEs receive limited notices. Branches manually reconcile these accounts for unreturned items annually. While INSTITUTEs have an increased checkout limit of 150 items, they still adhere to the Item Type Checkout Limits in the chart above.

MAIL patrons are allowed an 8 week checkout period with no renewals for all item types except ILL, TELESCOPE, HOTSPOT, and items that we don't circulate. MAIL patrons receive the same notices as regular patrons.

ONLINE cardholders are not allowed to check out items, and are limited to three holds. Online patrons (only) have card numbers that begin with 30222.

NEIGHBOR cardholders are allowed a maximum of three checkouts at a time, and are limited to 20 holds.

BOARD, RETIREDMFL, and STAFF have the same circ rules as regular patrons. However, the notice schedule may be different

LU- and LN- profiles are Library Use user accounts. The "LN-" is for Non-Recirculatable Library accounts, and the "LU-" is for accounts that will have items checked out to another patron. "LU-" includes user accounts like "Rotation" and "Display" accounts. All Library Use accounts' holds take precedence over other users' holds.

Mobile Library Rules

All items checked out on the MSU (MBKMOBILE) have a circ rule of 21-Day / two renewals. Other than the User's maximum charge limit (determined by Profile; usually 99), there are no limits on item type checkout quantities[7].

There are no exceptions to MSU rules.

Fine Free Checkouts

Teen, Juvenile, and other Youth items did not accrue fines if checked out after June 1, 2018. This was determined by Item Type. There were exceptions, like Kits, Backpacks, Passes, and Videogames.

All items became fine free July 1, 2022. All existing fines on patron accounts were removed at that time.

References

  1. ↑ Per Karim Khan email MSU collection, Thu 5/29/2025 3:56 PM
  2. ↑ 3DOBJECT (J- and regular) were set up to be adult only (no Juvenile card checkout allowed). This directive was later reverted. See Sarah Pahl emails RE: Stuffed animals for checkout, November 7, 2017; RE: Editing of Item TOY at circ desk, Mon February 11, 2019.
  3. ↑ This is done by IT manually running a WF Template report; no notice is sent
  4. ↑ 2023 Interlibrary Loan.pdf in Circulation section of Employee Manual.
  5. ↑ Per Paula Alston email FW: Telescope Rules, Wed 12/21/2016 10:47 AM
  6. ↑ Institutions don't get special privileges on HOTSPOT items; per Management Meeting, Tue February 11, 2020.
  7. ↑ Per Karim Khan email RE: More Rules! (MSU), Wed 6/30/2021 8:51 AM
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