Meeting Room Booking System: Difference between revisions

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== Description ==
== Description ==
MFRL uses [//www.mfrl.org/reservations MRBS] to reserve Community Rooms, Meeting Rooms, and certain equipment.  An older version of MRBS has been in place for years.  This page documents a few changes when the system was upgraded in January 2016.
MFRL uses [//www.mfrl.org/reservations MRBS] to reserve Community Rooms, Meeting Rooms, and certain equipment.   
 
== Changes ==


===Event Categories===
===Event Categories===
We’d like to make MRBS to be a better reporting tool.  For this to happen, it's important to select the correct category for the event.
Help make <span style="color:#FF0000;">MRBS to be a better reporting tool</span>.  For this to happen, it's important to select the correct category for the event.
*'''MFRL''' – an event hosted by us
*'''MFRL''' – an event hosted by us
*'''Public''' – Public use of our rooms
*'''Public''' – Public use of our rooms
*'''Tentative''' – '''New!''' Use for Possible or Tentatively scheduled events  
*'''Tentative''' – Use for '''Possible''' or ''Tentatively'' scheduled events.  Don't forget to edit as plans solidify.
*'''Unavailable''' – when room is not able to be used, or for “notes” and blocking out room use.  (voting machine storage days, no passport facilitator available times, etc.)
*'''Unavailable''' – when room is not able to be used (voting machine storage, floor waxing, etc.)
 




===Split Rooms (BB/CB)===
===Split Rooms (BB/CB)===
Staff should no longer book a singular event in both “left side” and “right side” areas.  Use the new “full CR” area instead.
Do not book a singular event in both “left side” and “right side” areas.  Use the new “full CR” area instead.


With the new MRBS, these CRs appear as '''''three''''' rooms – left, right, and full.  See the example below:
In MRBS, split room CRs appear as '''''three''''' rooms – left, right, and full.  See the example below:


[[File:MRBSExample.png]]
[[File:MRBSExample.png]]


The system will not allow a booking in the Full CR and a "side" of the CR at the same time.
The system will not allow a booking in the Full CR and a "side" of the CR at the same time.


===Conflict Flags===
===Conflict Flags===
When creating / editing an event, there are flags that can change as data is entered:
When creating / editing an event, there are flags that can change as data is entered:


[[File:MRBSChecks.png]]
[[File:Mrbsconflictindicator.png]]


The green checkmarks will instantly change to red exes if the event’s times will create a conflict.
If both checkmarks are green there is no conflict with other events. One or both checkmarks will change to red 'X's if the event’s times will create a conflict.


== Equipment ==
== Equipment ==


Equipment can be reserved through MRBS.  The Contact person for the item will receive an email from MRBS when the reservation is created, modified, or deleted.  The Contact should make efforts to send the item to the requestor in the delivery.   
Equipment can be reserved through MRBS.  The Contact person for the item will receive an email from MRBS when the reservation is created, modified, or deleted.  The Contact should make efforts to send the item to the requester in the delivery in a timely fashion.   


{| class="wikitable" style="margin-left: auto; margin-right: auto; border: none;"
{| class="wikitable" style="margin-left: auto; margin-right: auto; border: none;"
! Item  
! Item  
! Contact
! Contact
|-
! Laptop
|Chris Elledge
|-
|-
! Mic/PA System
! Mic/PA System
Line 53: Line 48:
|-
|-
! Tent
! Tent
|Cindy Minnick, Janet Wren
|Cindy Minnick, Janet Wren, Salena Sullivan, Jess Tabor
|-
|-
! Vehicle
! Vehicle
|Chris Elledge
|Chris Elledge
|-
! Vertical Banner
|Linda Spivey
|-
|-
|}
|}
&nbsp;
&nbsp;
&nbsp;
&nbsp;
&nbsp;
&nbsp;
&nbsp;
&nbsp;
&nbsp;
&nbsp;

Latest revision as of 11:11, 26 August 2021

Description

MFRL uses MRBS to reserve Community Rooms, Meeting Rooms, and certain equipment.

Event Categories

Help make MRBS to be a better reporting tool. For this to happen, it's important to select the correct category for the event.

  • MFRL – an event hosted by us
  • Public – Public use of our rooms
  • Tentative – Use for Possible or Tentatively scheduled events. Don't forget to edit as plans solidify.
  • Unavailable – when room is not able to be used (voting machine storage, floor waxing, etc.)


Split Rooms (BB/CB)

Do not book a singular event in both “left side” and “right side” areas. Use the new “full CR” area instead.

In MRBS, split room CRs appear as three rooms – left, right, and full. See the example below:

The system will not allow a booking in the Full CR and a "side" of the CR at the same time.

Conflict Flags

When creating / editing an event, there are flags that can change as data is entered:

If both checkmarks are green there is no conflict with other events. One or both checkmarks will change to red 'X's if the event’s times will create a conflict.

Equipment

Equipment can be reserved through MRBS. The Contact person for the item will receive an email from MRBS when the reservation is created, modified, or deleted. The Contact should make efforts to send the item to the requester in the delivery in a timely fashion.

Item Contact
Mic/PA System Linda Spivey
Projector 1 - Optoma Jess Tabor, Salena Sullivan
Screen Ruthie Bellman
Speakers Chris Elledge
Tent Cindy Minnick, Janet Wren, Salena Sullivan, Jess Tabor
Vehicle Chris Elledge
Vertical Banner Linda Spivey

 

 

 

 

 

 

 

 

 

 

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