Meeting Room Booking System
Description
MFRL uses MRBS to reserve Community Rooms, Meeting Rooms, and certain equipment. An older version of MRBS has been in place for years. This page documents a few changes when the system was upgraded in January 2016.
Changes
Event Categories
We’d like to make MRBS to be a better reporting tool. For this to happen, it's important to select the correct category for the event.
- MFRL – an event hosted by us
- Public – Public use of our rooms
- Tentative – New! Use for Possible or Tentatively scheduled events
- Unavailable – when room is not able to be used, or for “notes” and blocking out room use. (voting machine storage days, no passport facilitator available times, etc.)
Split Rooms (BB/CB)
Staff should no longer book a singular event in both “left side” and “right side” areas. Use the new “full CR” area instead.
With the new MRBS, these CRs appear as three rooms – left, right, and full. See the example below:
The system will not allow a booking in the Full CR and a "side" of the CR at the same time.
Conflict Flags
When creating / editing an event, there are flags that can change as data is entered:
The green checkmarks will instantly change to red 'X's if the event’s times will create a conflict.
Equipment
Equipment can be reserved through MRBS. The Contact person for the item will receive an email from MRBS when the reservation is created, modified, or deleted. The Contact should make efforts to send the item to the requestor in the delivery.
| Item | Contact |
|---|---|
| Mic/PA System | Linda Spivey |
| Projector 1 - Optoma | Jess Tabor, Salena Sullivan |
| Screen | Ruthie Bellman |
| Speakers | Chris Elledge |
| Tent | Cindy Minnick, Janet Wren |
| Vehicle | Chris Elledge |