GoToMeeting

Overall Concepts

MFRL has a GoToMeeting account. Only one meeting can occur at a time.

• You can Host or Participate in a meeting
• You can join or host a meeting by using either a web browser (AKA web app) or an installed program (AKA desktop app)
  • Using web app is recommended for participants who aren't very familiar with, or don’t want to / can’t install the desktop app.
  • Using the GoToMeeting desktop app is suitable for those who've had time to download, install, and test the app.
    • Hosts may find the additional controls in the desktop app advantageous.
  • If needed, one can simply call in, without a computer.
• For audio, one can use laptop camera / mic / speakers, or call in with a phone - even if using a computer for video.
  • Calling in on a phone prevents laptop mic/speaker feedback issues
  • If you have serious network trouble, you can at least communicate via phone if "call in" is chosen.
• You may see pop-ups from your web browser or computer confirming that you will allow use of camera / microphone.

Any participant can chat with everyone, share content, etc. Therefore, this platform is suitable for communicating with coworkers, employees, and other professionals. Small groups of trusted participants, like a bookclub, may use this platform (when hosted by a staff member). GoToMeeting and similar are not good platforms for broadcasting to the general public. For "broadcasting", investigate our Facebook Live and YouTube Live accounts.

When using a browser, It is highly recommended that Chrome is to be used when using GoToMeeting

Host

Whoever is in charge is the Host. It is possible for the host to assign a presenter.

The host must sign in to GoToMeeting, with user name of gtm@mfrl.org. See the Systems Administrator for the current password.

In MFRL's Hub, there are three pre-made rooms (see image). Choose a room based on your needs. Please do not delete or edit any of the rooms.

Programs room, in green box

• The URL for host or participants is https://www.gotomeet.me/MFRL/programs
• The call in number for phone-based audio is (872) 240-3311
• The Access Code is 822-926-309

This is designed for public attendance, such as a book club. It is an open room; if the meeting is in session, anyone with the above link can join.

StaffMeetings room, in green box

• The URL for host or participants is https://www.gotomeet.me/MFRL/staffmeetings
• The call in number for phone-based audio is (571) 317-3122
• The Access Code is 525-319-541

The StaffMeetings room is password protected. When you begin to host the meeting, you will be asked to create and enter a password of your choosing. Participants will also need to enter the same password. This might be a good room for branch staff meetings and similar.

Meet Now room, in yellow box

This meeting is for an instantaneous meeting. The URL and phone access codes are one-time uses.

Perhaps while communicating with a colleague, you may decide "hey, let's videochat". The Meet Now room may be beneficial to this type of meeting.

MFRL's Meeting Room - Please do not use this room.

If you desire changes to a room, please refer to the Systems Administrator.

Starting a Meeting

• Click on the meeting room type desired.
• In the corresponding pane that appears to the right, click Start.
• You will then choose between web app ("Join on the web") or desktop app ("Download the app").
  • If you already have the desktop app installed, you may instead see a "all GoToMeeting / GoToOpener to run" pop-up; clicking yes indicates using the desktop app.
• You are then asked if you wish to Join (audio) by Computer or Phone.